{"id":645313,"date":"2022-05-10T06:00:21","date_gmt":"2022-05-10T04:00:21","guid":{"rendered":"https:\/\/www.devoteam.com\/expert-view\/key-irm-updates-in-the-servicenow-san-diego-release\/"},"modified":"2022-05-10T06:00:21","modified_gmt":"2022-05-10T04:00:21","slug":"key-irm-updates-in-the-servicenow-san-diego-release","status":"publish","type":"expert-view","link":"https:\/\/devoteam.info\/ch\/expert-view\/key-irm-updates-in-the-servicenow-san-diego-release\/","title":{"rendered":"Key IRM Updates in the ServiceNow San Diego release"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-privacy\"><strong>Privacy<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Privacy and Privacy Management is not new in San Diego, but the elements of the broader solution are now, with San Diego at a stage where we see potential and direction. A single solution where primarily data and processes are combined and privacy is managed with data in focus, in contrast to the common approach of having focus in the information processing systems. Historically we have seen that Privacy has been managed on the Business application level, and the transparency on and between information objects, classifications and logical connections (data, data processing systems and the dependent processes) has been missing altogether.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-spotlight\"><strong>Spotlight<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Some of the interesting aspects are aligned with the overall tendencies and directions for the platform:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Leverage data as an object<\/li>\n\n\n\n<li>Separate data, process and processing systems\u00a0\u00a0<\/li>\n\n\n\n<li>Split up and reallocate impact assessment to more appropriate objects and owners (process ad data)<\/li>\n\n\n\n<li>Aligned with tendencies within master data governance\u00a0<\/li>\n\n\n\n<li>The connection between Data, Business Application and Processes<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-solution\"><strong>The solution<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Privacy Management solution is maturing and some of the initial child diseases have been remediated. So this solution, still not perfect, is aiming at combining this, providing structure allowing for transparency, and providing a different take on impact assessment and systems categorization for control applicability. There I still too little connection and thus the benefit of specifications and details from the CMDB, relations, and Service mapping.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-why-do-this\"><strong>Why do this<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Transparency, efficiency, consistency, and appropriate ownership and assignment are the primary benefits of making this transition.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Better overview of data flows and disbursement &#8211; easier to comply with relevant privacy legislation e.g. GDPR.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Optimization and consistency in minimizing effort in impact assessments on data, such that data processed in multiple applications<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>are only impact assessed once, <\/li>\n\n\n\n<li>by a person who has more in-depth knowledge of the importance and value of the data, <\/li>\n\n\n\n<li>that the impact to the data is the same (consistent) regardless of the application in which it is processed.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-policy-authoring-amp-redlining\"><strong>Policy Authoring &amp; redlining<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With the Rome release, we were introduced to the Compliance Workspace, which was a great enhancement regarding policy- and compliance process work.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.youtube.com\/watch?v=65kGoJw5ybs\" target=\"_blank\" rel=\"noreferrer noopener\">With the San Diego release<\/a>, ServiceNow took an even further step and now introduces a new feature for policy life-cycle management called Policy Authoring &amp; Redlining, where it is now possible to collaborate across the enterprise using O365. It is intended to improve the overall policy authoring and redlining experience by enabling policy owners, collaborators, reviewers, and approvers to collaborate using Microsoft OneDrive and ServiceNow Compliance Workspace.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From the workspace policy owners will have more flexibility when drafting new policies:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create a new policy in ServiceNow and connect it to a OneDrive folder to allow the policy to be edited in ServiceNow and OneDrive<\/li>\n\n\n\n<li>Pull an existing policy into ServiceNow from a OneDrive folder<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Whether a policy was drafted in ServiceNow and pushed out to OneDrive, or an existing policy was pulled into OneDrive, the owner will know all updates are tracked in both locations when the sync toggle is turned on in the Workspace.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This new feature is a great example of how ServiceNow intelligently strengthens what the platform is good at; being the underlying workflow engine that combines process activities. This enhancement thereby fixes what needs to be fixed: policy management workflows &amp; transparency while also acknowledging non-classical ServiceNow users\u2019 ways of working.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The tendency is to appeal to non-classical users, by improving UI and allowing users to contribute using a UI that is recognizable, which is quite interesting. It could potentially be an enabler for getting data in, while also engaging a broader user base to assist with maintaining updated policies and avoid audit- and compliance risks.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-workspaces\"><strong>Workspaces<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The workspaces have been around for quite some time now and they came to IRM space in the Rome release. In the ServiceNow San Diego release, the workspaces were put together with the visual design called Polaris UI to bring together all platform apps into one experience.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you are not yet familiar with workspaces, they are part of a New Now Experience UI Framework that is being introduced across all platform applications, such as IT Service Management, Customer Service Management or Security Operations. It is a new visual design that improves the look, feel, and usability of the applications.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the IRM, we have quite a lot of workspaces for different personas. There is a workspace for Risk, Privacy, Compliance (including Regulatory Change), Audit, Vendor Risk Management, and Risk Assessments.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Let\u2019s not go through the workspaces one by one but focus on the usability.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The workspaces are part of all IRM entitlements but they are not part of legacy GRC or ITSA licenses. It means that the new customers are entitled to use the workspaces and the existing customers with legacy licensing models need to migrate to the new IRM licensing model to leverage this new persona-based experience.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you are a new ServiceNow IRM customer or you are using the IRM without any customizations, the workspaces will work great for you. However, if your IRM application is already customized and you have implemented new processes, it might take some time to configure the workspaces to your liking and to fit your needs.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Overall, the workspaces are a great feature of ServiceNow IRM applications and can be leveraged in addition to standard UI.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Don\u2019t hesitate to&nbsp;<a href=\"https:\/\/nplatform.devoteam.com\/get-in-touch\/\" target=\"_blank\" rel=\"noreferrer noopener\">contact us<\/a>&nbsp;to receive the most actual information regarding ServiceNow and its products. Feel free to reach out in case you are interested in a demo or professional services.<\/em><\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-cover alignfull is-style-blur-image is-style-blur-image-less\" style=\"margin-top:0;margin-bottom:0;padding-top:0;padding-right:0;padding-bottom:0;padding-left:0\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-black-background-color has-background-dim-70 has-background-dim\"><\/span><img loading=\"lazy\" decoding=\"async\" width=\"1920\" height=\"1080\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3.png\" class=\"wp-block-cover__image-background wp-post-image\" alt=\"\" data-object-fit=\"cover\" srcset=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3.png 1920w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3-300x169.png 300w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3-1024x576.png 1024w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3-768x432.png 768w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3-1536x864.png 1536w\" sizes=\"auto, (max-width: 1920px) 100vw, 1920px\" \/><div class=\"wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow\">\n<div class=\"wp-block-group alignfull has-base-color has-text-color has-global-padding is-layout-constrained wp-container-core-group-is-layout-46b67d08 wp-block-group-is-layout-constrained\" style=\"margin-top:0px;margin-bottom:0px;padding-top:var(--wp--preset--spacing--xxx-large);padding-right:var(--wp--preset--spacing--medium);padding-bottom:var(--wp--preset--spacing--xxx-large);padding-left:var(--wp--preset--spacing--medium)\">\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-group has-global-padding is-content-justification-left is-layout-constrained wp-container-core-group-is-layout-5f9de3d0 wp-block-group-is-layout-constrained\">\n<h2 class=\"wp-block-heading has-text-align-left has-secondary-font-family has-large-font-size\" id=\"h-servicenow-experts-at-your-service\">ServiceNow Experts at your Service<\/h2>\n<\/div>\n\n\n\n<p class=\"has-text-align-left has-main-accent-color has-text-color wp-block-paragraph\">ServiceNow can empower your employees and clients with digitalised workflows, and Devoteam, as the #1 preferred Partner in the EMEA, is eager and ready to help make your digital transformation journey a success. Ready to see what we can bring to the table?  <\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-left is-layout-flex wp-container-core-buttons-is-layout-3c38c079 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/devoteam.info\/ch\/servicenow\/\">ServiceNow Services<\/a><\/div>\n\n\n\n<div class=\"wp-block-button is-style-outline-white-button\"><a class=\"wp-block-button__link has-base-color has-text-color has-background wp-element-button\" href=\"https:\/\/devoteam.info\/ch\/get-in-touch\/\" style=\"background-color:#64648254\">Get in touch<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Privacy Privacy and Privacy Management is not new in San Diego, but the elements of the broader solution are now, with San Diego at a stage where we see potential and direction. A single solution where primarily data and processes are combined and privacy is managed with data in focus, in contrast to the common [&hellip;]<\/p>\n","protected":false},"featured_media":645314,"template":"","categories":[4733,4746,4722],"tags":[4754,4755,4756,4757,4758,4759,5691,4760,4761,4762,5690,4730],"industry":[],"class_list":["post-645313","expert-view","type-expert-view","status-publish","has-post-thumbnail","hentry","category-cybersecurity-ch","category-governance-risk-and-compliance-workflows-ch","category-servicenow-ch","tag-energy-and-utilities-ch","tag-financial-services-ch","tag-irm-ch","tag-manufacturing-and-industrial-activities-ch","tag-n-platform-ch","tag-other-industries-ch","tag-privacy-ch","tag-public-sector-ch","tag-retail-ch","tag-risk-and-compliance-workflows-ch","tag-san-diego-release-ch","tag-servicenow-ch"],"acf":[],"cards":"\n\t<div class=\"single-post-card\">\n\n\t\t<figure class=\"wp-block-post-featured-image\"><a href=\"https:\/\/devoteam.info\/ch\/expert-view\/key-irm-updates-in-the-servicenow-san-diego-release\/\" target=\"_self\" ><img width=\"1920\" height=\"1080\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3.png\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Key IRM Updates in the ServiceNow San Diego release\" style=\"aspect-ratio:4\/3;width:100%;object-fit:cover;\" decoding=\"async\" loading=\"lazy\" srcset=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3.png 1920w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3-300x169.png 300w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3-1024x576.png 1024w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3-768x432.png 768w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Dark-Purple-and-Yellow-Photo-Retirement-Card-3-1536x864.png 1536w\" sizes=\"auto, (max-width: 1920px) 100vw, 1920px\" \/><\/a><\/figure>\n\n\t\t\n\t\t<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-43282307 wp-block-group-is-layout-flex\">\n\t<p style=\"font-style:normal;font-weight:700\" class=\"has-link-color wp-elements-1 wp-block-lp-post-type has-text-color has-primary-color has-small-font-size\">Expert View<\/p>\n\n\t\t\n\t\t<h3 style=\"font-style:normal;font-weight:400\" class=\"wp-block-post-title has-base-font-size\"><a href=\"https:\/\/devoteam.info\/ch\/expert-view\/key-irm-updates-in-the-servicenow-san-diego-release\/\" target=\"_self\" >Key IRM Updates in the ServiceNow San Diego release<\/a><\/h3><\/div>\n\t\t\n\t<\/div>\n\n","yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.4 (Yoast SEO v28.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Key IRM Updates in the ServiceNow San Diego release | Devoteam<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/devoteam.info\/ch\/expert-view\/key-irm-updates-in-the-servicenow-san-diego-release\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Key IRM Updates in the ServiceNow San Diego release\" \/>\n<meta property=\"og:description\" content=\"Privacy Privacy and Privacy Management is not new in San Diego, but the elements of the broader solution are now, with San Diego at a stage where we see potential and direction. 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