{"id":498098,"date":"2021-10-12T12:40:34","date_gmt":"2021-10-12T10:40:34","guid":{"rendered":"https:\/\/www.devoteam.com\/success-story\/wit-gele-kruis-google-workspace-shared-drives\/"},"modified":"2025-06-05T16:12:17","modified_gmt":"2025-06-05T14:12:17","slug":"wit-gele-kruis-google-workspace-shared-drives","status":"publish","type":"success-story","link":"https:\/\/devoteam.info\/cz\/success-story\/wit-gele-kruis-google-workspace-shared-drives\/","title":{"rendered":"Caretakers of Wit-Gele Kruis Limburg collaborate efficiently with Google Workspace &amp; Shared Drives"},"content":{"rendered":"\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img decoding=\"async\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/wit-gele-kruis-logo.png\" alt=\"wit-gele kruis logo\" class=\"wp-image-10200\"\/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-about-wit-gele-kruis-limburg\">About Wit-Gele Kruis Limburg<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Based in Belgium, Wit-Gele Kruis Limburg offers guidance and assistance in Elderly care, Nursing care and Psycho-geriatric care at home. Their mission is to provide people with an array of high quality, accessible and specialised health care services. These include professional nursing care at home, individual customised care packages and several additional healthcare services.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With around 1,850 employees, Wit-Gele Kruis Limburg focuses on having the most efficient and professional care team available for their 34,831 patients.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img decoding=\"async\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Picture-of-smiling-nurse-assisting-senior-man-1.jpeg\" alt=\"Picture of smiling nurse assisting senior man\" class=\"wp-image-10206\"\/><\/figure><\/div>\n\n\n\n\t<div class=\"align wp-block-acf-quote\">\n\n\t\n\t<figure class=\"text-center\"><blockquote class=\"blockquote\"><svg width=\"49\" height=\"38\" viewBox=\"0 0 49 38\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n<path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M42.875 0C44.4995 0 46.0574 0.652728 47.206 1.81459C48.3547 2.97645 49 4.55228 49 6.1954V15.4885C49 17.1316 48.3547 18.7075 47.206 19.8693C46.0574 21.0312 44.4995 21.6839 42.875 21.6839H33.6875C33.6875 24.1486 34.6555 26.5123 36.3785 28.2551C38.1014 29.9979 40.4383 30.977 42.875 30.977H45.9375C46.7497 30.977 47.5287 31.3034 48.103 31.8843C48.6773 32.4652 49 33.2532 49 34.0747C49 34.8963 48.6773 35.6842 48.103 36.2651C47.5287 36.8461 46.7497 37.1724 45.9375 37.1724H42.875C38.8139 37.1724 34.9191 35.5406 32.0474 32.6359C29.1758 29.7313 27.5625 25.7917 27.5625 21.6839V6.1954C27.5625 4.55228 28.2078 2.97645 29.3565 1.81459C30.5051 0.652728 32.063 0 33.6875 0H42.875ZM15.3125 0C16.937 0 18.4949 0.652728 19.6435 1.81459C20.7922 2.97645 21.4375 4.55228 21.4375 6.1954V15.4885C21.4375 17.1316 20.7922 18.7075 19.6435 19.8693C18.4949 21.0312 16.937 21.6839 15.3125 21.6839H6.125C6.125 24.1486 7.09296 26.5123 8.81596 28.2551C10.5389 29.9979 12.8758 30.977 15.3125 30.977H18.375C19.1872 30.977 19.9662 31.3034 20.5405 31.8843C21.1148 32.4652 21.4375 33.2532 21.4375 34.0747C21.4375 34.8963 21.1148 35.6842 20.5405 36.2651C19.9662 36.8461 19.1872 37.1724 18.375 37.1724H15.3125C11.2514 37.1724 7.35658 35.5406 4.48493 32.6359C1.61328 29.7313 0 25.7917 0 21.6839V6.1954C0 4.55228 0.645313 2.97645 1.79397 1.81459C2.94263 0.652728 4.50055 0 6.125 0H15.3125Z\" fill=\"#3C3C3A\"\/>\n<\/svg><p>Google Workspace removes silos, which gives more space to creative work and efficient collaboration<\/p><\/blockquote><figcaption class=\"blockquote-footer\">\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-8d39b2df wp-block-group-is-layout-flex\"><figure class=\"wp-block-image size-full is-resized is-style-rounded\"><img decoding=\"async\" src=\"https:\/\/devo2024.local\/wp-content\/uploads\/2024\/08\/nico-sienaert.jpg\" alt=\"\" class=\"wp-image-36180\" style=\"aspect-ratio:1;object-fit:cover;width:80px\"\/><\/figure>\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-6fa7971b wp-block-group-is-layout-flex\">\n\t<p class=\"has-medium-font-size wp-block-paragraph\" style=\"font-style:normal;font-weight:500\">Kris Lowet<\/p>\n\t\n\t<p class=\"wp-block-paragraph\">IT Manager, Wit-Gele Kruis Limburg<\/p>\n\t<\/div>\n<\/div>\n<\/figcaption><\/figure>\n\t\n\t<\/div>\n\n\n\n\n<p class=\"wp-block-paragraph\">The Problem<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A couple of years ago Wit-Gele Kruis Limburg decided to make the\u00a0<strong>move to Google Workspace from their Microsoft legacy system<\/strong>, focusing initially on Gmail and Google Calendar. When making this move, they didn\u2019t officially announce it, nor did they give any training on Google Drive to their workforce.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This led to the employees discovering Google Drive on their own.\u00a0<strong>They started using the system to improve the collaboration within their teams.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Employees still used their Microsoft Windows file servers as the official platform for the company to exchange documents. But due to the flexibility of Google Drive, they decided to utilise both platforms at work.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Despite recognising the benefits of using Google Drive, Wit-Gele Kruis Limburg found that the regular Google Drive folders became a risk for the organisation:\u00a0<strong>files could get lost when individual users would leave the business and when their accounts would be deactivated.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Moreover, the<strong>\u00a0users had duplicate folder structures<\/strong>\u00a0in Google Drive and the on-premise file system, and therefore didn\u2019t know where the most up to date documents were located. There was also a\u00a0<strong>risk of users seeing too little or too much information due to the extended permissions model of Google Drive.\u00a0<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The Goal<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Apart from the general goal of collaborating more efficiently within and between teams, the\u00a0<strong>goal was to unify the file sharing within the organisation within only one platform<\/strong>. At the same time, the unified file sharing platform would have to\u00a0<strong>ensure the security and data loss prevention of the file sharing and collaboration<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Solution<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With Google&#8217;s announcement of Team Drives -now called Shared Drives-, Wit-Gele Kruis Limburg saw the opportunity to finally&nbsp;<strong>make full use of the Google Drive platform as their sole, and secure, enterprise file sharing solution.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Wit-Gele Kruis Limburg needs to&nbsp;<strong>ensure that collaboration throughout the organisation is optimal,<\/strong>&nbsp;in order to provide their patients with the specialised healthcare they require. Therefore, they rightfully see collaboration as an essential need for the business.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As the healthcare organisation already found Google Workspace for email and Calendar extremely useful and intuitive, it was clear for them that&nbsp;<strong>Google<\/strong>&nbsp;<strong>Shared Drives<\/strong>&nbsp;(previously &#8220;Team Drives&#8221;) would be a key feature they needed to improve teamwork and collaboration.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Moreover, it would bring them the security they need from a file sharing system with a lot of users who are working from different locations.<\/strong>&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That\u2019s why Wit-Gele Kruis Limburg decided to\u00a0<strong>move away from their on-premise file servers by migrating all their files and data to Google Shared Drives.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Methodology<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Although you need to tackle some technical aspects to transition from a classic file server environment like Microsoft to Google Team Drives, it\u2019s not where our main focus goes to at Fourcast. When implementing a Google technology like this, the focus rather lies on change management. This is because Google Drive opens up the way towards a new way of working with its real-time collaboration and AI capabilities.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Change Management is all about making sure the people, in this case the Wit-Gele Kruis Limburg employees, change their work behaviour. One way we did this at Wit-Gele Kruis Limburg is by appointing Google Ambassadors within the company.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Ambassadors are employees that we train to provide various training sessions to employees in the company that migrates to Google Workspace. They make sure everyone knows the new tools and how to work with them. These ambassadors also communicate about the new technology within the company through various channels and will be the central point of contact for questions. They are the ones that can identify some quick wins, like simplifying the process of managing training subscriptions.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The roll-out itself happened in three phases. First we validated the technical impact of the migration to Shared Drives by transitioning the IT department. After that, we migrated our Ambassadors who play a key role in the further roll-out. Finally, we migrated the entire company to Google Shared Drives.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img decoding=\"async\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/logo-google-drive.png\" alt=\"logo-google-drive\" class=\"wp-image-10192\"\/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">The Result<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Now that Wit-Gele Kruis Limburg is using Shared Drives, they notice that the migration brought more clarity and flexibility to everyone in the organisation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Giving the caretakers on the road the capability to access the necessary information to their job while being on the road, wherever they are, is a huge asset that makes their work easier and more valuable.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As such, the whole organisation works more efficiently together now and benefits from the change to Google Shared Drives.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Wit-Gele Kruis Limburg notice that the migration brought more clarity &amp; flexibility to everyone. Giving the caretakers on the road the capability to access the necessary information to their job while being on the road, wherever they are, is a huge asset that makes their work easier &amp; more valuable.<\/p>\n","protected":false},"featured_media":283123,"template":"","categories":[897],"tags":[2407],"industry":[],"class_list":["post-498098","success-story","type-success-story","status-publish","has-post-thumbnail","hentry","category-google-cloud-cz","tag-g-cloud-cz"],"acf":[],"cards":"\n\t<div class=\"single-post-card\">\n\n\t\t<figure class=\"wp-block-post-featured-image\"><a href=\"https:\/\/devoteam.info\/cz\/success-story\/wit-gele-kruis-google-workspace-shared-drives\/\" target=\"_self\" ><img width=\"1000\" height=\"667\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Picture-of-smiling-nurse-assisting-senior-man.jpeg\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Caretakers of Wit-Gele Kruis Limburg collaborate efficiently with Google Workspace &amp; Shared Drives\" style=\"aspect-ratio:4\/3;width:100%;object-fit:cover;\" decoding=\"async\" loading=\"lazy\" srcset=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Picture-of-smiling-nurse-assisting-senior-man.jpeg 1000w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Picture-of-smiling-nurse-assisting-senior-man-300x200.jpeg 300w, https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Picture-of-smiling-nurse-assisting-senior-man-768x512.jpeg 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><\/figure>\n\n\t\t\n\t\t<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-43282307 wp-block-group-is-layout-flex\">\n\t<p style=\"font-style:normal;font-weight:700\" class=\"has-link-color wp-elements-1 wp-block-lp-post-type has-text-color has-primary-color has-small-font-size\">Success story<\/p>\n\n\t\t\n\t\t<h3 style=\"font-style:normal;font-weight:400\" class=\"wp-block-post-title has-base-font-size\"><a href=\"https:\/\/devoteam.info\/cz\/success-story\/wit-gele-kruis-google-workspace-shared-drives\/\" target=\"_self\" >Caretakers of Wit-Gele Kruis Limburg collaborate efficiently with Google Workspace &amp; Shared Drives<\/a><\/h3><\/div>\n\t\t\n\t<\/div>\n\n","yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.4 (Yoast SEO v28.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Caretakers collaborate more efficiently with Google Workspace &amp; Shared Drives | Devoteam<\/title>\n<meta name=\"description\" content=\"Read how Wit-Gele Kruis Limburg uses Google Workspace &amp; Google Shared Drives (Team Drives) to give caretakers on the road access to necessary info &amp; collaborate.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/devoteam.info\/cz\/success-story\/wit-gele-kruis-google-workspace-shared-drives\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Caretakers of Wit-Gele Kruis Limburg collaborate efficiently with Google Workspace &amp; 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