{"id":516879,"date":"2020-04-15T12:19:59","date_gmt":"2020-04-15T10:19:59","guid":{"rendered":"https:\/\/www.devoteam.com\/expert-view\/video-conferencing-etiquette-6-tips-to-become-pro-in-online-meetings\/"},"modified":"2020-04-15T12:19:59","modified_gmt":"2020-04-15T10:19:59","slug":"video-conferencing-etiquette-6-tips-to-become-pro-in-online-meetings","status":"publish","type":"expert-view","link":"https:\/\/devoteam.info\/en-se\/expert-view\/video-conferencing-etiquette-6-tips-to-become-pro-in-online-meetings\/","title":{"rendered":"Video conferencing etiquette: 6 tips to become pro in online meetings"},"content":{"rendered":"<p class=\"select-metadesc\"><span style=\"color: #333c4e;\"><strong>Video conferencing has become an essential component of the modern business world and improves the collaboration of remote teams. When you meet a customer or you make important reports to your manager or boss online, you can pay attention to diverse elements in order to have a successful meeting. Take the following 6 tips into consideration so you don&#8217;t make a major faux pas at your next video meeting.\u00a0<\/strong><\/span><\/p>\n<p class=\"select-metadesc\"><!--more--><span style=\"background-color: transparent;\">When you meet online with friends or organise a quick, informal afterwork with colleagues, you can be more relaxed with how you present yourself through a video meeting. <\/span><span style=\"background-color: transparent;\">But then there are also times when you&#8217;ll be meeting with (potential) customers or your managers. <\/span><\/p>\n<p class=\"select-metadesc\"><span style=\"background-color: transparent;\">For these meetings, you might want to be sure that technical details work correctly and to <strong>upgrade<\/strong> <strong>your<\/strong> <strong>working from home look<\/strong>. F<\/span><span style=\"background-color: transparent;\">ix your hair, get a new shirt and smile.<\/span><\/p>\n<p class=\"select-metadesc\"><span style=\"background-color: transparent;\"><img decoding=\"async\" style=\"width: 1440px;\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Screenshot-2020-04-14-at-11.16.12.png\" alt=\"6 tips to become a pro in online video conferencing meetings\" width=\"1440\" \/><\/span><\/p>\n<p class=\"select-metadesc\"><span style=\"background-color: transparent;\">Here are 6 <\/span><span style=\"background-color: transparent;\">key things you should keep in mind to have <strong>productive and professional <a href=\"\/google-video-conferencing\" target=\"_blank\" rel=\"noopener\">video conferencing meetings<\/a><\/strong>:<\/span><\/p>\n<h2 class=\"select-metadesc\"><span style=\"background-color: transparent;\">1.\u00a0<\/span><strong>Test your audio and video gear<\/strong><\/h2>\n<p class=\"select-metadesc\">Avoid disruptive audio during video conferencing meetings. Make sure to spend some time testing your equipment before hopping on a meeting. The first thing you can do is make a <strong>test call<\/strong> to see how well your <strong>microphone<\/strong> and <strong>camera<\/strong> are functioning. This will make sure everything runs smoothly during the real video meeting.<\/p>\n<p class=\"select-metadesc\"><img decoding=\"async\" style=\"width: 800px; display: block; margin: 0px auto;\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Screenshot-2020-04-15-at-09.28.47.png\" alt=\"Microphone &amp; video testing during a video conferencing meeting\" width=\"800\" \/><\/p>\n<ul>\n<li dir=\"ltr\"><strong>Microphone<\/strong>: check the quality of your microphone and the volume. Make sure you can be heard and your voice is clear.\u00a0 Find a space without any background noise and lock your door to not be disturbed.\u00a0<\/li>\n<li dir=\"ltr\"><strong>Video<\/strong>: we all want to <strong>avoid unflattering angles<\/strong>. Change the position of your camera in a way that you are at eye level with the lens. It&#8217;s\u00a0important to maintain eye contact with the people you\u2019re talking to. You want the person or team to feel engaged.<\/li>\n<li dir=\"ltr\"><strong>Lighting<\/strong>: Make sure to pay attention to the <strong>lighting<\/strong> <strong>of<\/strong> <strong>your<\/strong> <strong>room<\/strong>. If you have bad lighting conditions it will impact the quality of the video. Make sure that there is enough <strong>natural light<\/strong> in the room, this way your video won&#8217;t be grainy and unwatchable.\u00a0<\/li>\n<\/ul>\n<h2 dir=\"ltr\"><strong>2. Check your internet connection\u00a0<\/strong><\/h2>\n<p dir=\"ltr\">The last thing you want when you\u2019re in a meeting with your boss is <strong>suddenly to get disconnected due to a poor internet connection<\/strong>. Check how strong and stable your connection is by doing a <strong>quick speed test<\/strong>.<\/p>\n<p dir=\"ltr\">If your are having troubles with your internet due to a slow connection, try to go <strong>closer to your router<\/strong> and position yourself in a spot where the connection is already better. You can also <strong>reduce the number of devices connected to the internet.<\/strong><\/p>\n<p dir=\"ltr\"><img decoding=\"async\" style=\"width: 800px; display: block; margin: 0px auto;\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Screenshot-2020-04-15-at-09.28.54.png\" alt=\"Internet connection testing during a video conferencing meeting\" width=\"800\" \/><\/p>\n<p>Think about a <strong>B-plan!<\/strong> Use for example your mobile, so you can adjust quickly. You can share your 4G with your computer and continue to work on the data you have via your mobile phone provider.\u00a0<\/p>\n<h2 dir=\"ltr\"><strong>3. Pyjama&#8217;s are out. Dress like you\u2019re in an actual meeting\u00a0<\/strong><\/h2>\n<blockquote>\n<div>One of the best parts about working from home is getting to wear your <strong>favourite T-shirt and sweatpants, but that may not be the right move for a video meeting<\/strong>.<\/div>\n<div><img decoding=\"async\" style=\"width: 800px; display: block; margin: 0px auto;\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Your-dresscode-is-important-in-a-video-conferencing-meeting.png\" alt=\"Your dresscode is important in a video conferencing meeting.\" width=\"800\" \/><\/div>\n<\/blockquote>\n<p><strong style=\"background-color: transparent;\">It can be tempting to work in a very relaxed outfit or even in your pyjamas<\/strong><span style=\"background-color: transparent;\">. <\/span><span style=\"background-color: transparent;\">But your appearance is still important even though you&#8217;re not seeing your customer or manager face-to-face. <\/span><span style=\"background-color: transparent;\">Consider wearing <strong>professional clothes<\/strong> in the meeting you&#8217;re attending.<\/span><\/p>\n<p><span style=\"background-color: transparent;\"> You don&#8217;t have to wear anything fancy nor a suit, but choose something that is appropriate. The safest option is to <strong>follow your workplace\u2019s dress code<\/strong>. You&#8217;ll probably be more casually dressed than you would normally be at an offline meeting, but this all depends on your company&#8217;s standpoint on this.<\/span><\/p>\n<p dir=\"ltr\">Of course you can still put your favourite slippers on. Meeting participants may only be able to see you from the waist up, until you unexpectedly need to stand up!<\/p>\n<h2><strong>4. Mute yourself when you\u2019re not speaking<\/strong><\/h2>\n<p><img decoding=\"async\" style=\"width: 300px; margin: 0px 0px 10px 10px; float: right;\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Screenshot-2020-04-14-at-10.19.50.png\" alt=\"Mute yourself - Google Meet functionality\" width=\"300\" \/><\/p>\n<p dir=\"ltr\">It\u2019s common courtesy not to talk or make noise when someone else is talking. The same applies when you are video conferencing. When you don\u2019t have anything to say, make sure to <strong>mute<\/strong> <strong>yourself<\/strong> because otherwise the other persons might be distracted by sounds that come from your end.\u00a0<\/p>\n<p dir=\"ltr\"><img decoding=\"async\" style=\"width: 800px; display: block; margin: 0px auto;\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Muteunmute-yourself-in-a-videoconferencing-call.png\" alt=\"Muteunmute yourself in a videoconferencing call\" width=\"800\" \/><span style=\"background-color: transparent;\">Even if you&#8217;re not speaking and you think you&#8217;re quiet, the microphone can pick up minor background noises: coughs, sneezes or even typing. <\/span><strong style=\"background-color: transparent;\">Unmute yourself when you have something to say.\u00a0<\/strong><\/p>\n<div>\n<p dir=\"ltr\">For most video conferencing platforms, muting and unmuting yourself can be done just by a <strong>simple click on a button<\/strong>. For example in Google Meet you simply have to click on the &#8216;mute&#8217; button below in your screen.<a href=\"\/blog\/5-things-you-didnt-know-about-video-conferencing-with-hangouts-meet\" target=\"_blank\" rel=\"noopener\"> Take a look at the different possibilities regarding video conferencing with Google Meet.\u00a0\u00a0<\/a><\/p>\n<h2 dir=\"ltr\"><strong>5. Pay attention during the video meeting<\/strong><\/h2>\n<blockquote>\n<p>Be attentive and engaged during the call. Don\u2019t multi-task!<\/p>\n<\/blockquote>\n<p dir=\"ltr\">It&#8217;<span style=\"background-color: transparent;\">s not because you&#8217;re not face-to-face with someone that you can get away with checking your social media feeds or adapting your graph in your Spreadsheet file. You won&#8217;t be doing this before your customer. It can certainly be considered as <\/span><strong style=\"background-color: transparent;\">rude <\/strong>if you get discovered<span style=\"background-color: transparent;\">.<\/span><\/p>\n<p dir=\"ltr\"><span style=\"background-color: transparent;\"><img decoding=\"async\" style=\"width: 800px; display: block; margin: 0px auto;\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Screenshot-2020-04-15-at-09.34.11.png\" alt=\"Pay attention during a meeting\" width=\"800\" \/><\/span>Distracted behaviour in an online video meeting is bad for everyone in a meeting, especially if it means that the organiser has to repeat information that\u2019s already been shared. <span style=\"background-color: transparent;\">Besides that, you may also <\/span><strong style=\"background-color: transparent;\">miss some important information<\/strong><span style=\"background-color: transparent;\">. If you feel like you will be <strong style=\"background-color: transparent;\">distracted<\/strong><strong> by your <\/strong><strong style=\"background-color: transparent;\">phone<\/strong> or be <strong style=\"background-color: transparent;\">tempted<\/strong> <strong style=\"background-color: transparent;\">b<\/strong><strong>y<\/strong> <strong style=\"background-color: transparent;\">eating<\/strong>, put the distractions away.\u00a0<\/span><\/p>\n<p><strong>To reduce potential distractions and stay engaged:<\/strong><\/p>\n<ul>\n<li>turn off or silence your phone\u00a0<\/li>\n<li>don&#8217;t work on other projects on your computer. Stay focused during the whole meeting<\/li>\n<li>close down all other apps to eliminate notifications<\/li>\n<li>avoid eating food<\/li>\n<li>be careful not to interrupt others when they\u2019re speaking<\/li>\n<\/ul>\n<blockquote>\n<p>Have the same attitude as in your offline meetings!<\/p>\n<\/blockquote>\n<h2 dir=\"ltr\">6. Clean environment without interruption<\/h2>\n<p dir=\"ltr\">If you are working from home with your kids or family members,<strong> let them know beforehand that you\u2019ll be in a meeting to minimise the noise and interruptions<\/strong>. Remind them that you\u2019ll be in a meeting 5 minutes before the meeting starts. Be aware of what can be seen in the camera, such as trash or personal items, that aren&#8217;t appropriate for a meeting.<\/p>\n<p dir=\"ltr\"><img decoding=\"async\" style=\"width: 800px; display: block; margin: 0px auto;\" src=\"https:\/\/devoteam.info\/wp-content\/uploads\/2024\/12\/Screenshot-2020-04-15-at-09.28.59.png\" alt=\"Mom\/dad is sometimes busy but not in a videoconferencing meeting\" width=\"800\" \/><\/p>\n<h2>Putting it All Together<\/h2>\n<p><span style=\"color: #333c4e;\"><strong>Online video conferencing meetings are very efficient ways of communication and invaluable methods for bringing people together. But without specific preparation processes, they risk wasting participants\u2019 time and not be qualitative.<\/strong><\/span><\/p>\n<\/div>\n<div>\u00a0<\/div>\n<div><span style=\"color: #333c4e;\"><strong>Apply the 6 tips above and become a pro in online meetings. <\/strong><\/span><span style=\"color: #333c4e;\"><strong>Considering these tips, shows your desire to make a genuine difference within the meeting and will be appreciated by the other participants in the meeting. <\/strong><\/span>\n<p>\u00a0<\/p>\n<div class=\"storypage-divider desktop\">\n<div class=\"author-box cxenseignore\">\n<div class=\"flex-reverse wrapper\">\n<div class=\"flex-child\"><hr \/>\n<h5 style=\"text-align: center;\"><strong>Find out more about teleworking with Google Hangouts Meet &amp; check out more resources on our <a href=\"https:\/\/gcloud.devoteam.com\/blog\/\">blog<\/a>!<\/strong><\/h5>\n<\/div>\n<div class=\"flex-child\">\n<div class=\"flex-reverse byline-container\">\n<div class=\"flex-child\">\u00a0<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Video conferencing has become an essential component of the modern business world and improves the collaboration of remote teams. When you meet a customer or you make important reports to your manager or boss online, you can pay attention to diverse elements in order to have a successful meeting. Take the following 6 tips into [&hellip;]<\/p>\n","protected":false},"featured_media":0,"template":"","categories":[],"tags":[],"industry":[],"class_list":["post-516879","expert-view","type-expert-view","status-publish","hentry"],"acf":[],"cards":"\n\t<div class=\"single-post-card\">\n\n\t\t\n\n\t\t\n\t\t<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-43282307 wp-block-group-is-layout-flex\">\n\t<p style=\"font-style:normal;font-weight:700\" class=\"has-link-color wp-elements-1 wp-block-lp-post-type has-text-color has-primary-color has-small-font-size\">Expert View<\/p>\n\n\t\t\n\t\t<h3 style=\"font-style:normal;font-weight:400\" class=\"wp-block-post-title has-base-font-size\"><a href=\"https:\/\/devoteam.info\/en-se\/expert-view\/video-conferencing-etiquette-6-tips-to-become-pro-in-online-meetings\/\" target=\"_self\" >Video conferencing etiquette: 6 tips to become pro in online meetings<\/a><\/h3><\/div>\n\t\t\n\t<\/div>\n\n","yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.4 (Yoast SEO v28.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Video conferencing etiquette: 6 tips to become pro in online meetings | Devoteam<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/devoteam.info\/en-se\/expert-view\/video-conferencing-etiquette-6-tips-to-become-pro-in-online-meetings\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Video conferencing etiquette: 6 tips to become pro in online meetings\" \/>\n<meta property=\"og:description\" content=\"Video conferencing has become an essential component of the modern business world and improves the collaboration of remote teams. 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