{"id":512221,"date":"2020-04-07T06:52:09","date_gmt":"2020-04-07T04:52:09","guid":{"rendered":"https:\/\/www.devoteam.com\/expert-view\/5-things-you-should-know-about-video-conferencing-with-google-hangouts-meet\/"},"modified":"2020-04-07T06:52:09","modified_gmt":"2020-04-07T04:52:09","slug":"5-things-you-should-know-about-video-conferencing-with-google-hangouts-meet","status":"publish","type":"expert-view","link":"https:\/\/devoteam.info\/me\/expert-view\/5-things-you-should-know-about-video-conferencing-with-google-hangouts-meet\/","title":{"rendered":"5 things you should know about Video conferencing with Google (Hangouts) Meet"},"content":{"rendered":"

Google Meet, previously Hangouts Meet<\/a>, is Google’s answer to the demand of a video conferencing tool. Google Meet brings distant teams together, makes sure everyone is on the same page, and allows everyone to be involved. Video conferencing isn\u2019t always easy. The kids want to play with you, the dog barks, there\u2019s background noise because you’re working from home with your whole family \u2026 you get the idea. Here are my 5 tips for a successful video conference from home with Google Meet. M<\/strong>ake Meet a productive place to discuss your work and push projects and meetings forward.<\/strong><\/span><\/p>\n

<\/span><\/strong><\/p>\n

1. <\/strong>Use the Google Meet icons<\/h2>\n

Google Meet facilitates videoconferences<\/a> by adding some icons to the dashboard of a meeting. There’re still so many people that aren\u2019t aware that a couple of icons can be a lifesaver in a meeting, especially if you\u2019re trying to make it as efficient and smooth as possible. Here’s an overview of our favourite icons:\u00a0<\/p>\n

\"Hangout<\/p>\n

Mute button<\/h4>\n

See that little<\/strong> microphone<\/strong> icon? That\u2019s a mute<\/strong> button<\/strong>. Activate the mute function if your neighbour is mowing the lawn or your children are playing around or you are typing something while others are talking. It\u2019s a great courtesy to the other people in your meeting and you’ll minimise echo for other participants. The purpose of the meeting is not that your colleagues find what you’re eating\/chewing.\u00a0<\/p>\n

Present to meeting<\/h4>\n

If you’re talking about the same topic and looking at the same document or webpage at the same time, use Google Hangout Meet’s presentation option.Click on the options button (the three dots) in the bottom-right corner of the Meet app and search for ‘present<\/strong>\u00a0now<\/strong>‘. There are a couple of scenarios when you could use this feature.<\/p>\n

For example when you\u2019re onboarding a new employee: in addition to reviewing company policies, you want to introduce them to the intranet your team uses. You need to share the entire screen to do that, but if you just plan on keeping them in the browser (even if you jump from tab to tab), you can use the application window instead.<\/p>\n

To make sure you only share what you mean to share, present only one window rather than your entire screen if you don’t want your colleagues to see all your tabs.\u00a0<\/p>\n

Captions<\/h4>\n

\"Captions\"<\/p>\n

Can’t hear? Turn on captions<\/strong>! If you\u2019re in a loud place and you don\u2019t have super-fancy headphones, you can use Meet\u2019s live caption feature. For people who are hearing impaired this is also a great tool. Thanks to this feature, you can display captions in real time (just like closed captions on TV).<\/p>\n

People in the meeting & Chat\u00a0<\/h4>\n

At the top of the screen, you will see two icons.\u00a0\"IntegrationThe first tells you how many people are currently in your meeting. Clicking it will show you who is attending and if they are muted or not. The second one, is the chat option. If you want to share a specific document, links and images or to type a comment, you can open the chat feature and type away. It’s also an easy tool to help you keep an overview of questions being asked by muted participants.\u00a0<\/p>\n

\u00a0<\/p>\n

2. Quickly access your meeting notes and files from within your video Meeting<\/span><\/h2>\n

How many times have you started to discuss a file in a meeting, only to discover no one has it open yet or they can\u2019t find it? Sure, you can send them the link by clicking on “Chat”, but let\u2019s go one step further than that.<\/p>\n

If you have integrated Google Calendar with Google Meet this means that any documents you\u2019ve attached to a Calendar invite will appear in the Meet call. Everyone can access it during the video conference.\u00a0<\/p>\n

You can add documents, spreadsheets, and other files directly to the meeting invite.\u00a0\u00a0<\/p>\n

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  1. Open Google Calendar.\u00a0<\/li>\n
  2. Create a meeting, or open an existing meeting. If you create a new meeting, click on \u201cMore<\/strong> options<\/strong>\u201d<\/i>.<\/li>\n
  3. At the bottom in the description box, click on \u201cAdd<\/strong> attachment<\/strong>\u201d<\/i> .<\/li>\n
  4. You can then choose<\/strong> a<\/strong> file<\/strong> that’s already in your Google<\/strong> Drive<\/strong> or you can\u00a0 upload a file from<\/strong> your<\/strong> computer<\/strong>.<\/li>\n
  5. When you’re done, click Select<\/strong> or Upload<\/strong>.\u00a0<\/li>\n<\/ol>\n

    Here\u2019s how to find the information:<\/strong><\/p>\n

    \"Hangouts<\/strong><\/p>\n